Session Scheduling
Mentors configure their availability and booking settings to ensure smooth session scheduling for both mentors and mentees.
2 min readWritten for: Anyone booking or running a mentoring session
What you will learn
- How mentors set their weekly availability
- How booking settings control scheduling behavior
- How video sessions work via Jitsi
- How session extensions and no-shows are handled
Availability Configuration#
Mentors set their recurring weekly availability by specifying start and end times per day of the week. Multiple slots per day are supported.
- Day-of-week based recurring availability
- Multiple time slots per day
- Active/inactive toggle per slot
- Quick availability update option
- Calendar view for overview
Booking Settings#
- Minimum booking notice - default 24 hours
- Maximum bookings per day
- Auto-confirm toggle - default requires manual confirmation
- Buffer time between sessions - default 15 minutes
- Free cancellation window - default 24 hours
Video Sessions#
All sessions are conducted via Jitsi-based video conferencing. Each session gets an auto-generated meeting room and URL.
- Auto-generated meeting room URL
- Recording support (premium feature)
- Recording consent tracking
- Session recording management and access
Session Actions#
- Confirm or decline pending sessions
- Cancel sessions as mentor or mentee
- Reschedule with updated time slot
- Add pre-session and post-session notes
- Track action items from sessions
- Extend session duration up to 30 minutes
- Mark no-shows
- Submit mutual reviews after completion
